MVUC Board Meeting
April 3, 2007
 
Board Members Present
        Lisa Guide
        Heather Harts'horn
        Hal Holtzclaw
        Kelly Jemison, YRUU Representative
        Joanne Masterson, Chair
        Jim Potter, Vice Chair
        Jane Nelson
        Raleigh Romine, Secretary
        Lauck Walton
 
Board Member Absent
        Wendy Burns
 
Others Present
        Al Erickson
        Meagan Henry, DRE
        Al Macomber
        Seileen Murphy
        Russ Stumpe
       
 
The BoT met at 7:30 PM on April 3rd.

The minutes for the March meeting of the BoT were approved.
 
The BoT approved the final agenda for the Annual Meeting. In addition to the items approved at the last meeting, a request from Bill Clontz to present an informational update on the Building Plan.
 
Joanne presented an outline of the letter that will accompany the Call for the Annual Meeting. It will include a brief summary of the events of the last few months and a discussion of the process for selecting an interim and then a settled Minister.
 
The BoT approved a policy change concerning the responsibilities of members of the BoT. Lisa Guide agreed to draft revisions to the Rental Policy to reserve Saturdays from April through November for income-generating events on Saturdays from April through November, until 45 days before any given Saturday. She agreed to circulate the draft for email vote. The draft wording was approved on April 6th.
 
Joanne reported on a conversation with a representative of Clearwire to locate a wireless internet tower on the hill. The BoT authorized Joanne to continue information gathering discussions.
 
The BoT received staff reports from the DRE and Business Administrator. Meagan noted the work she has been doing with Melodie coordinating Sunday services and pastoral care.
 
Al Macomber gave an update on the theft of the Paulownia tree. He will be sending a letter to the Fairfax County Police Department to assist in filing an insurance claim for the tree.
 
Progress continues on hiring an interim Minister. An initial list from UUA may come as soon as mid-April and an offer may be made as soon as mid-May.
 
On recommendation of the Executive Committee, the BoT selected interim officers for the May meeting: Jim Potter as Chair, Lauck Walton as vice-Chair, and Raleigh Romine as Secretary.
 
The BoT accepted with regret the resignation of Heather Harts'horn. A replacement for the remainder of her term will be selected at the Annual Meeting.
 
The BoT moved into Executive Session to discuss personnel and budget items. The session also included discussion of a possible policy on disruptive behavior of congregants.
 
The BOT Chair reported filing a "Notice Forbidding Trespass" at the Mt. Vernon police station to enforce an in-person request to a congregant to remain off premises. The request was based on a number of safety concerns that arose following several reported confrontations with staff and other members, in which the congregant's behavior was perceived as dangerous or threatening.
 
The BOT agreed that each Trustee would keep a copy of the notice, and MVUC would maintain a copy of the notice in the church office.
 
The meeting adjourned at 10:15PM.