Trustees Present

Also Present

1

Scott Shepard, Chairman

Kenn Hurto (ex-officio)

2

Carrie Alexander

Linda Olson Peebles (ex-officio)

3

Ron Brandt

Michael Hentges

4

Oma Elliot

Betsy Roderick

5

Al Erickson

Ellen Spero

6

Nancy Fox

7

Leila Goodman

Sally Joy Remington

8

Ken Grabowski

9

Bob Kuhns

10

Carl Lohmann

Trustees Absent

Also Absent

1

Bill Clontz

Joan Wamsley, Treasurer

2

Robby Tinker

Call to Order

The meeting was called to order by the Chairman at 7:05 PM.

Opening Words

The Chairman welcomed the new members and sought words of advice from previous BOT members that were in attendance: Michael Hentges and Betsy Roderick.

Acceptance of March 2000 BOT Minutes

It was moved, seconded and passed that the March 13, 2000 BOT minutes be accepted as corrected (with correction in spelling of Jemison and Gillispie, replacing ‘financial statement’ for ‘budget’ and clarification of action to take issue of Ellen Spero’s ordination to the Annual Meeting)

Acceptance of March 2000 Financial Statement

It was moved, seconded and passed that the financial statement be accepted.

Concerns

1 - Leila Goodman expressed concerns regarding the use of the stage for an upcoming concert. Kenn Hurto will visit with Leila on this issue. 2 - Carl Lohmann asked about the status of the Million Mom’s March. Linda Peebles outlined the coordination and identified the contact persons within the church who are handling the coordination.

Agenda Adjustments

At the request of Kenn Hurto, an additional item was added to the agenda regarding the scheduling of future BOT meetings.

DISCUSSION (New Business)

Election of Officers

A slate of officers (Scott Shepard - Chairman, Oma Elliot - Vice Chairman, and Bob Kuhns - Secretary) was moved, seconded and approved for the current BOT year. Russ Stumpe was appointed to the Endowment Committee with a unanimous vote. Joan Wamsley was appointed as the Treasurer with a unanimous vote. A sheet of paper was passed out for BOT members to indicate to the Chairman what liaison position they would be interested in holding.

Board Orientation and Retreat

During a lengthy discussion, it was offered that Kenn Hurto and Linda Peebles could lead the next retreat. A sheet of paper was passed out for the BOT members to indicate one goal the member would like to see achieved at the retreat and what dates the member preferred for conducting the retreat. The scheduling would be determined later in the meeting.

Safe Haven Charter

A draft charter was passed out for consideration. A brief description of the proposed group was provided. It was suggested that the first four words (‘Safe Haven’s goal is’) in the Purpose be struck from the draft. Action will be scheduled for next month’s BOT meeting.

Time of Monthly BOT Meeting [added agenda item]

In an effort to move the meeting from Monday evenings, it was requested that during the break, members indicate times during the week when BOT members cannot meet. Further discussion occurred later in the meeting.

ACTION (Old Business)

Ordination of Ellen Spero

It was recommended by the Chairman that funding for the ordination come from a ‘Miscellaneous’ fund category which has approximately $1000. There will be expenses regarding invitations, flowers, programs, decorations and refreshments.

BREAK

Membership Development [New Business Item]

Sally Joy Remington distributed a sheet of paper which outlined ‘Training of Membership Associates’ and ‘Mt. Vernon Unitarian Church (MVUC) - Overall Membership Concept Process’. After lengthy discussion, it was requested that a written item be presented to the BOT for action at a subsequent meeting.

Rental Policy Issue [new item from Chairman]

The Chairman read a letter from Jay and Bea Holmes regarding the current rental policy and a proposed change to current policy. After discussion, it was agreed that Kenn Hurto would return to the BOT with the rental policy in hand to discuss it further. Also, the Chairman will check on whether or not Jay and Bea were given the right quote.

2000 Budget Adjustments

The Chairman indicated that he has had no success in finding a chairman for the Fundraising Committee. The Chairman will notify the auctioneer that we will not have the auction scheduled for April 28/29. Some interest has been expressed to help with the jazz concerts in the summer but no one to head them up. We are coming close to canceling the first concert. After further discussion, the Chairman indicated he will continue to try and find someone and salvage the plan for fundraising.

INFORMATIONAL SHARING

Minister’s Report

No written report this month. Kenn Hurto will be providing an updated version of ‘How to be an Effective Board Member’. Kenn presented brief comments regarding staffing for new BOT members. Financial matters should be discussed with the Treasurer not Financial Records Manager. Betsy Clagett has accepted role as Events Coordinator. Based upon the survey of BOT members, Tuesday appeared to be the only available evening for BOT meeting. The discussion continued regarding future dates. It was agreed that the next BOT meeting would be on Tuesday, May 9, at 7 PM and on the first Tuesday of the month thereafter. The next BOT Executive Committee meeting would be Tuesday, May 2, at 7:30 PM and on the last Tuesday of the month thereafter. A replacement of Jay Holmes as Editor of the Windmill is needed.

MRE’s Report

Linda Peebles referred to her written report. She highlighted the status of donations for the Peace Camp.

Chair’s Report

The Chairman welcomed the new BOT members and looks forward to the next year as Chairman.

Treasurer’s Report

None.

Liaison Reports

Michael Hentges reported his concern over replenishing the Personnel Committee. He also raised questions whether Forrest Tobey had obtained liability insurance for the use of the piano in Hollin Hall and whether the tenant had been contacted. Oma Elliott indicated that OLW is looking for a co-chair. Nancy Fox was approached by Rob Dickinson about an audit of the Endowment Fund. Nancy agreed to do it after the tax season. She will meet with the Chairman before she does anything.

Sharing Information with Committees and the Congregation

Assignments: Rental policy - Kenn Hurto Jay/Bea’s quote - Chairman Fundraising Committee Chair - everybody will look Ordination expenses - Chairman will coordinate with Treasurer Safe Haven Charter - next meeting agenda Schedule changes - Chairman will inform absent members Contact tenant - Kenn Hurto BOT Retreat - June 9, 10 (subcommittee: Oma, Leila, Ron, Scott) Liaisons - Chairman Program Council - Oma Elliott

Sharing Our Appreciation with others in the Congregation

Windmills - Girl Scouts, Linda Jemison Key Book Sale Persons - June, Joan, Ginny

Sharing Our Sense of Tonight’s Process

Brief comments provided by members.

Sharing Other Issues

None noted.

Closing Words

Chairman read commentary from Roberts Rules.

Adjournment

The meeting was adjourned for an Executive Session at 9:40 PM.

Respectfully submitted,

Bob Kuhns