Board of Trustees Meeting
April 13, 2004
Members present:
Daria Bergen-Hill
Nance Cedar
Jack Hinman
Linda Jemison, Chair
Doug MacCleery
Jim McGovern
Ric Sears
Betsy Stephens
Karen Tyson
Member absent:
Will Jernigan
Also present:
Donna Bledsoe
Ron Brandt
Anne Bredeck
Alan Bunner
Bill Clontz
Linda Davidson
Al Erickson
Leila Goodman
Ken Krogh
Robin Roberts
Rev. Lou Schwebius
Carolyn Slenska
Russ Stumpe
Joan Wamsley
Bill Clontz presented the plans of the Facilities for the Future Task Force, which will be voted upon at the upcoming Annual Meeting. This was essentially the same presentation offered recently between Sunday services and on two weekday evenings. The Board also passed a motion to endorse the resolution to be presented to the congregation by the Facilities for the Future Task Force at the Annual Meeting.
Linda Davidson reported on the annual Canvass. She said that we are ahead of where we were last year at this time. She was optimistic that we would achieve our goal of $375,000.
Carolyn Slenska and other members of the Music Director Search Committee reported to the Board. Ted Spencer has been hired as our Interim Music Director through June 12. The Board approved a slightly revised job description for the Music Director which streamlines and simplifies the reporting requirements and does not require the Music Director to attend every Board meeting. The Board also passed a motion authorizing the Search Committee to advertise the position with a salary range of $18,000-$20,000 for 20 hours per week with paid vacation and sick leave, partial health insurance, and retirement benefits after one year of employment. The Search Committee will recommend the number of weeks after more discussion.
The Board discussed the preliminary budget for 2004-2005 which was presented by Al Erickson , Chair of the Finance Committee. It was noted that $10,000 is earmarked to be deposited into the Property Major Maintenance Reserves Fund and $3000 into a reserve fund for legal expenses.
A motion was passed authorizing the transfer of up to $75,000 from our line-of-credit to the operating budget.
Ric Sears presented a summary of the recent survey on service attendance. He noted that 39 of the 83 persons who responded at the 11:00 service indicated that they would be willing to switch to the earlier service, particularly if it started at 9:30. The Program Council will be making a recommendation to the Board in the near future.
Reports were received from the minister, the treasurer, and the Program Council convener. Rev. Schwebius noted that there has been a recent increase in the number of requests for pastoral visits.
The Board elected the following people as Interim Officers for the incoming Board: Karen Tyson, Interim Chair
Joanne Masterson, Interim Vice-Chair
Doug MacCleery, Interim Secretary
Ric Sears, Interim Program Council Convener
Linda Jemison, Jim McGovern, and Betsy Stephens offered some parting words of advice to their fellow Board members.
By an email vote the Board authorized the expenditure of funds from the PMM account in the amount of $7160 for fireproofing curtains and screens in the chapel as required by the Fairfax County Fire Marshal.
Jim McGovern
Secretary