August 2, 2005
Board Members present:
Ric Sears, Chair
Joanne Masterson, Vice Chair
Jim Potter
Hal Holtzclaw
Raleigh Romine
Doug MacCleery
Jane Nelson
Board Member absent:
Wendy Burns
Katie Tyson
Nance Cedar
Others present:
Marge Whitting
Ken Krogh
Donna Bledsoe
Al Erickson
Barbara Stoddard
The minutes of the June 7, 2005 Board Meeting were reviewed and approved.
Ric Sears reviewed the decisions the BOT had taken during the previous month, including one related to merit pay increases. He also provided an update on the DRE Search Committee effort, including developing a position description (based on the previous one) and initiation of advertising and outreach efforts.
Joanne Masterson noted that the vacant Music Director’s position has been accepted by Michael O’Brian, a very accomplished musician and wonderful addition to the MVUC.
Carolyn Slenska was appointed as Chair of the Personnel Committee.
Ric Sears discussed the need for an amendment to the policy relating to rental of MVUC facilities, which was subsequently approved by the Board (see attached).
The Board received and discussed reports from the Program Council and Business Administrator. Donna Bledsoe noted that the balance on the line of credit has been reduced to 0.
Ric Sears discussed: 1) plans for the Board Retreat on September 24, 2) the Ingathering Picnic on September 9th, and 3) the new photo directory.
Al Erickson was asked to review the existing policy on designated giving and develop recommendations to the Board for amending it.
Douglas MacCleery
Approved Rental Policy (with additions in boldface):
The Board of Trustees has final authority on use of MVUC buildings and grounds, including placing restrictions on rental uses at certain times or in certain facilities. All church programs (for example, worship services, religious education classes, congregational and committee meetings) are presumed to have priority over rental uses. Rental of church properties is allowed only when the proposed use is in harmony with the purposes and policies of MVUC and does not conflict with previously scheduled church programs. Applications for rentals for catered events such as weddings are made through the MVUC Events Coordinator. Rental applications for all other uses are made through the MVUC Rentals Committee; the Board of Trustees delegates authority to the Rentals Committee to determine whether the proposed rental use is consistent with the purposes and policies of MVUC. Traditionally, Saturdays during April-October generate income for the church through rentals. While church events retain priority, event planners should understand the impact on income BEFORE scheduling Saturday “wedding season” events, and should communicate properly with the Rental Events Coordinator if a scheduled event is cancelled.