MVUC Board Meeting
February 6, 2007
 
Board Members Present
        Wendy Burns
        Lisa Guide
        Heather Harts'horn
        Kelly Jemison, YRUU Representative
        Joanne Masterson, Chair
        Jim Potter, Vice Chair
        Jane Nelson
        Raleigh Romine, Secretary
        Lauck Walton
 
Board Member Absent
        Hal Holtzclaw
 
Others Present
        Donna Bledsoe, Business Administrator
        Al Erickson
        Meagan Henry, DRE
        Al Robbert
        Mike Walker
       
 
The BoT met at 7:30 PM on February 6th.
 
The minutes for the BoT meeting and Executive Session of January 2nd were reviewed and approved.
 
Mike Walker reported on the activities of the Committee on Ministry. 
The Committee is working on the application to UUA for an Interim Minister. They may be able to expedite the process by reusing the surveys. etc. from the previous search. Mike requested that suggestions for possible members of the Ministerial Search Committee be sent to the Nominating Committee. The CoM is preparing suggestions for the Ministerial Search Committee based on experiences in the past.  Mike noted that Interim Ministers are in short supply. The earliest MVUC can expect an Interim is Fall. The CoM is working with Caring Associates on providing pastoral care to MVUC. Melodie Feather has made some suggestions pending approval of her role as Worship and Pastoral Care Coordinator. She will be calling on her professional contacts to lead special services.
 
Al Robbert reported on the Annual Canvass. There will be a reception for Advance Pledgers on February 17th and a general reception on March 4th. There will be no separate Pledge Dinner as last year's attendance was essentially the same as the attendance at the receptions. Based on responses from last year, the Canvass this year will be primarily mail-oriented rather than face-to-face. Al provided the BoT with samples of the letters that will be sent out.
 
The BoT authorized the Chair to appoint a five member Music Director Search Committee.
 
The BoT approved a special collection in May to provide funds for a MVUC Scholarship at the Fort Hunt Preschool.
 
The BoT reviewed a report from the Construction Task Force on DRE Office Facilities. Following discussion of the options presented in the report, the BoT decided not to modify the building plan and to continue as approved in April. The issue of space allocation will be reopened after the start of exterior construction.
 
The BoT discussed the matter of budget priorities. Staff salaries were placed first, followed by fixed expenses and UUA/JPD dues. 
Programs may face limited financial resources. Committees are urged to be self-funding to the greatest extent possible.
 
The BoT noted that the Annual Meeting is scheduled for 5 PM on April 29th.
 
The BoT approved the formation of a DRE Relations Committee. The initial members are Lincoln Cobb, Lisa Gillespie, and Lisa Napier.
 
The BoT received the final version of the report of the Special Review Committee On Ministerial Sermons. A summary of the findings will be sent to the UUA. The BoT expressed its deep appreciation to the Committee for the work they have done on a difficult task. The BoT will be compiling and posting notes on actions taken at the special meetings with the CoM (January 9th, January 23rd and January
30th) and the meeting with Rev. Speck on January 20th.
 
The BoT received staff reports from Donna Bledsoe and Meagan Henry. 
Donna noted that Nina Tisara, the new Rental Coordinator is doing a great job of marketing MVUC. Meagan reminded the BoT of the DRE Start- Up Weekend scheduled for February 23rd & 24th.
 
The BoT approved a temporary staff reorganization in which the staff will report directly to the BoT pending selection of an Interim Minister.
 
The BoT approved an expansion in the hours of the Interim Music Director pending a change in her job description to reflect her new position as Worship and Pastoral Care Coordinator.
 
The meeting adjourned at 10:15PM.