Board of Trustees Meeting

Mount Vernon Unitarian Church

January 4, 2005

Board Members present:

Karen Tyson, Chair

Joanne Masterson, Vice-Chair

Ric Sears

Jane Nelson

Doug MacCleery

Jack Hinman

Hal Holtzclaw

Nance Cedar

Eben Kuhns

Board Member absent:

None.

Others present:

Rev. Lou Schwebius

Donna Bledsoe

Joan Wamsley

Barbara Stoddard

Steve Phinney

Bill Clontz

Ken Krogh

The minutes of the December 7, 2004, MVUC Board meeting were reviewed and approved with typos corrected.

The Board passed a resolution that the Congregation approve the request of Steve Phinney that the ceremony to ordain him into the UU ministry be conducted at MVUC this year (Steve received a Preliminary Fellowship in the UU Ministry in December). 

The Board discussed and passed a Capital Improvements resolution that would authorize the Board of Trustees to: 1) establish a construction task force to complete necessity drawings and construction documents for the proposed addition to the Meeting House, 2) conduct bidding and permitting, 3) keep the Congregation informed on relevant construction details and estimated costs, and 4) when these tasks have been completed, proceed with construction.  The specific wording of this resolution is attached.

The Board passed a resolution to call a special congregation meeting for February 6^th, at which the two resolutions discussed above would be considered.  

The Board approved the following appointments to MVUC committees: Ron Brandt as Administration Coordinator, Program Council, Al Erickson to the Endowment Committee, Marge Witting as Chair of the Finance Committee, and Nancy Barkume to the DRE Search Committee. 

The Board approved a resolution adopting the recommendation of the RE Committee that the contract of the Interim DRE be extended through June 30, 2006

The Board received and discussed reports from the Minister, Director of Religious Education, Business Administrator, Program Council, and Treasurer (see attached reports).

Rev. Lou Schwebius mentioned that he had been working with Anne Bredeck to complete the cleanup of MVUC’s membership list.  MVUC dues to UUA are based on church membership.  It is important that this list be accurate.

Doug MacCleery

Secretary

(Note: attachments to these minutes are available in the MVUC Office) 

Mount Vernon Unitarian Church

Proposed Resolution on Capital Improvements

Recommended by the Board of Trustees for approval by the Congregation at the Special Congregational Meeting February 6, 2005.

Whereas:

• At the April 2004 Annual Meeting, the Congregation approved the general plan for improving our facilities proposed by the Facilities for the Future Task Force, 
• In the Capital Campaign that the Congregation also approved at the 2004 Annual Meeting, members of the Congregation have now pledged sufficient financial support, and
• At two town meetings, the Congregation has reviewed the revised plan, which includes reconfiguring the space for more classrooms, making the gathering room addition an option, and eliminating the meadow parking.

We therefore authorize the Board of Trustees to:

1. Establish a Construction Task Force with responsibility for all aspects of the remodeling project.  Under supervision of the Board, the Task Force will:

• Complete the necessary Design Development drawings followed by the Construction Documents required  for bidding, permitting and construction,
• Conduct the bidding and permitting processes,
• Keep the Congregation informed on any significant changes in construction details and/or estimated costs, and
• When these tasks have been successfully completed, proceed with construction.
   

2. Establish a Building Fund with proceeds from the capital campaign. Under supervision of the Board, the Building Fund will be used to finance the facilities improvements.

3. Assign responsibility to the Business Manager and the Finance Committee for ensuring that all costs are appropriate and all payments are accurately accounted for.