Members present:
Members absent:
Also present:
Erin and Hope discussed Summercon, a youth conference being hosted by MVUC from July 11-13. Up to 300 young people are expected to attend. The event will be chaperoned by adults.
Pat Jackson reported that the May 10 Flea Market netted $2500. This was less than hoped for, but, on a positive note, those participating thoroughly enjoyed the experience, and the unsold items were given to worthy charities. Pat also explained the history and operation of the Property Major Maintenance (PMM) Fund, which currently has a balance of $22,000. PMM has funded many capital maintenance projects over the years. Doug observed, and others readily agreed, that it would be prudent to set aside money each year out of the operating budget for property maintenance. If we had done this consistently in the past, we would not now be borrowing money for catch-up maintenance projects.
Carl Lohmann reported that the Annual Canvass has received 237 pledges for a total of $319,883. Letters will be mailed to new members explaining the pledge process and emphasizing that voluntary organizations rely on their members for a very high percentage of their funds. Joan pointed out that each member costs MVUC about $100 per year for newsletter supplies and postage, and for denominational dues.
Alan Bunner reported for the Music Director Search Committee that $440 has been spent advertising for the job, and that another $400 may be needed. So far, there have been no applicants. Doug suggested that the committee consider advertising in the City Paper. A motion to reallocate $1000 (unspent) in the 2002-2003 operating budget from music director conferences to the Music Director Search Committee was passed.
The proposed 2003-2004 MVUC Budget of $434,779 was approved. The Board acknowledged, however, that more than one budget adjustment will probably be needed this year.
A motion to amend the Personnel Committee Charter to reflect the new DRE Relations Committee was passed.
A motion to authorize the Facilities for the Future Task Force to write an RFP for more detailed architectural drawings for contemplated future renovation projects in the Meeting House and in the Carriage House was passed. The RFP text will be reviewed by the Board before it is advertised.
Karen Tyson reported for the committee authorized to negotiate a loan for our catch-up maintenance projects.
Our Rental Fee Schedule was discussed.
Reports were received from the Minister, the DRE, the Administrator, and the Treasurer.
Jim McGovern, Secretary