Members present:
Daria Bergen-Hill
Jack Hinman
Linda Jemison, Chair
Will Jernigan
Doug MacCleery
Jim McGovern
Ric Sears
Betsy Stephens
Karen Tyson
Members absent:
Nance Cedar
Also present:
Hope Andonovska
Walter Braman
Anne Bredick
Al Erickson
Joan Wamsley
Linda Jemison was elected Chair. Karen Tyson was elected Vice-Chair. Jim McGovern was elected Secretary. Ric Sears was elected Program Council Coordinator. Russ Stumpe was appointed to the Endowment Committee. Joan Wamsley was appointed Treasurer. Dotty Ann McClelland was appointed Assistant Treasurer. Al Erickson was appointed Chair of the Personnel Committee.
The Annual Congregational Meeting Minutes were approved.
Pursuant to the resolution passed at the annual meeting, Karen Tyson, Brenda Gail Brown, Nancy Fox, and Rob Dickinson were appointed members of a negotiating team to assess our options regarding borrowing money for repairs. Doug MacCleery wondered whether a line of credit might be better than a fixed loan. Karen said that this would be considered, but that a line of credit would probably have a variable rate of interest.
The following resolution was adopted: "Whereas the former Bylaws specified that funds and property of instrumentalities were the property of the church, the Board declares that the funds and property of the Fort Hunt Cooperative Preschool and the 21st Century Ensemble belong to those organizations and not to the church."
A resolution was passed authorizing the Endowment Committee to disburse up to $2,000 from the Windmill Preservation Account for the purpose of landscaping the area around the Windmill Pump House. Before such funds are actually obligated, the Windmill Preservation Committee will seek funding from that portion of the operating funds allocated to grounds maintenance.
A resolution was passed authorizing the Finance Committee to file an Intent to Apply for a Chalice Lighters Grant to help fund a Church Manager position.
The Board received reports from Walter Braman, Hope Andonovska, and Anne Bredick.
The Board voted to cancel the insurance claim initiated following the vandalism to the Carriage House discovered on April 19. Since the estimate to repair the damage is $1,040 and MVUC’s policy carries a $500 deductible, it was felt that we should not risk jeopardizing our policy for such a small loss. The repairs will be paid for with operating account funds.
The noise from the Fort Hunt Cooperative Preschool (FHCP) 2’s classes, held four mornings per week in the nursery, has become a major problem for our office staff. Since FHCP has already accepted many younger 2’s for their 2003-2004 school year, Linda Jemison gave them permission to hold two 2’s classes next year, but requested that they discontinue using the church nursery for the 2004-2005 school year. The Board asked Daria Bergen-Hill and Doug MacCleery to form a committee to negotiate a new letter of agreement with FHCP for the 2004-2005 school year. Al Erickson observed that it is possible that MVUC’s expenses attributable to FHCP’s activities actually exceed the rental income we receive from FHCP. Hope Andonovska said that other cooperative preschools with similar arrangements pay their UU churches significantly higher rent. Betsy Stephens cautioned that it is extremely difficult to estimate the costs precisely because of a number of complicating factors.
A motion was passed to reallocate $1,000 of SBA funds in the form of a low-interest loan to the UUAAffordable Housing Corporation. Earned interest will go to the PMM Fund. This money had originally been earmarked for the purchase of Orff instruments to be used by Forrest Tobey in children’s RE classes. Since Forrest is leaving us, he suggested that we use the money for another purpose.
Future Planning:
Executive Committee Meeting, Tuesday, May 27, 7:30 p.m.
BOT Meeting, Tuesday, June 3 (Members and friends are welcome)
Recognition Sunday, June 8
JPD Jumpstart Retreat, October 17-18
Jim McGovern, Secretary