Ric Sears, Chair
  Wendy Burns

Ron Brandt
    Donna Bledsoe
    Al Erickson
    Barbara Stoddard
    
    

Approval of the minutes of the September 6, 2005 Board Meeting was delayed until the next BOT meeting.

Jane Nelson and others discussed the “special congregational meeting” planned for October 23 which would seek congregational review and approval of several social action task forces under the process laid out in the Dick Gilbert workshop last February. A number of questions were asked, including: how was the date for the special congressional meeting set and by whom, when was it set, and does the meeting constitute an “official” special congregational meeting, which must be authorized by the BOT, involve the need for a quorum, etc. No resolution of these questions was reached, but Nance Cedar and others promised to pursue them further.

Nance Cedar reported that little action had been taken on the search for a director of DRE. Ric Sears stated that members of the RE Search Committee would be invited to report to the BOT at its next meeting.

Al Erickson reviewed the addition to the gifts policy that had been forwarded By the Finance Committee to the BOT for approval. This policy would be in addition to the existing guidelines on gifts and bequests. After discussion, the policy was approved by the BOT as proposed by the Finance Committee (see attached).

Jane Nelson reviewed a proposed update of the charter of the RE Council. She noted that it was not a significant change, but updated the charter and added position descriptions, rather than names. The charter was approved by the Board without modification.

Ron Brandt reviewed two reports sent to the Board by the Construction Task Force (CTF) – one updating the BOT on activities of the CTF and the other making recommendations for resolving issues that have arisen between MVUC and the Ft. Hunt Preschool (FHPS). After considerable discussion, the Board passed a motion requesting that the CTF provide an estimate of the additional costs to MVUC for safety measures that would be expected to result from the operation of FHPS during construction of the Meeting House. In addition, Ric Sears recommended that the Board request that Deb Mathews be invited to the next Board meeting to address the following questions:

Reports were received from the Interim Director of DRE and Business Administrator.

Ric Sears introduced, and the Board reviewed and discussed, the prospective calendar for the year.

A dinner meeting between the Board and the Program Council was tentatively set for November 4th, at 6:30 at the Hunan Royal Restaurant (near the Sacramento Center Shopping Center on Rt. 1).

Wendy Burns discussed the importance of MVUC providing the Fort Hunt Preschool (FHP) some measure of certainty that MVUC will make every reasonable effort to allow FHP to operate during the 2006-2007 school year. She made a motion, which was seconded, to extend the existing agreement between MVUC and FHP for one year (from 9/1/06 to 6/30/07). Several Board members felt it was premature to do so until answers to the questions raised by the CTF in their Carriage House memo were more fully understood. Wendy withdrew the motion.

Wendy Burns proposed that a committee be established to address the future of the relationship between the FHP and MVUC and issues of space allocation. Ric Sears asked Wendy to develop a proposed a charter for such a committee and present it to the Board at its next meeting.

Ron Brant and Ric Sears described a number of upcoming agenda items.

Douglas MacCleery

Secretary

(Note: attachments to these minutes are available in the MVUC Office)